Position Summary

We are looking for an Accounts Payable Clerk to support property and corporate accounting operations by processing invoices, coordinating vendor payments, and maintaining accurate financial records. This role plays an essential part in ensuring smooth accounting workflows, timely disbursements, and reliable support to internal teams and external partners.

Core Responsibilities

• Enter and process vendor invoices for multiple properties and corporate accounts using accounting software.
• Prepare weekly payment runs and ensure all due invoices are addressed promptly.
• Communicate with vendors to resolve questions or discrepancies in a professional manner.
• Reconcile vendor statements and confirm all outstanding items are accurately recorded.
• Verify proper GL coding and property allocations on all invoices.
• Manage incoming department mail and maintain organized payable files.
• Support clerical tasks including filing, updating procedure documents, and maintaining required vendor documentation.
• Organize and archive prior-year A/P records and set up new-year files.
• Track invoice approval workflows and follow up with property teams to ensure timely sign-offs.
• Assist with year-end responsibilities, including preparation of 1099 forms.
• Participate in special projects and other assignments that support departmental goals.
• Prioritize multiple tasks effectively while meeting deadlines.
• Use analytical skills to reconcile data, identify variances, and troubleshoot issues.
• Communicate clearly with internal teams and vendors, including explaining financial or technical matters.
• Apply sound judgment in evaluating issues and determining appropriate steps to resolve them.
• Uphold professional conduct and maintain a polished appearance.
• Work occasional evenings, weekends, or holidays when business needs arise.
• Follow company standards and expectations in alignment with internal policy.

Required Skills & Attributes

• High attention to detail, strong organization, and the ability to manage multiple responsibilities.
• Clear and professional communication skills.
• Ability to remain composed and solution-oriented in fast-paced or high-pressure situations.
• Competence using computer systems, including Microsoft Office (Excel, Outlook, Word) and property management/accounting software.
• Strong understanding of accounts payable processes and general ledger coding.
• Ability to work independently while contributing to a collaborative team environment.
• Reliable, punctual, and consistent in meeting deadlines.

Qualifications

• High school diploma or GED required; coursework or degree in Accounting or Business is a plus.
• 1-2 years of experience in accounts payable or general accounting; property management experience preferred.
• Hands-on experience with Yardi or similar accounting platforms strongly preferred.
• Familiarity with standard office equipment (printers, copiers, scanners, calculators).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.